Radiation Oncology: Current Practice and Future Direction 2029

Course Location

Fairmont Orchid
1 N Kaniku Dr.
Kamuela, Hawaii

The Fairmont Orchid is a luxurious oceanfront retreat set on 32 lush acres along Hawaiʻi Island’s breathtaking Kohala Coast. With a tranquil white-sand beach and lagoon, sweeping Pacific views, a 10,000-square-foot oceanfront pool, exceptional dining, world-class golf, and the unique open-air Spa Without Walls, the resort offers the perfect blend of relaxation and island adventure. Guests can snorkel in the secluded bay, experience Hawaiian traditions through hula, lei making, and cultural storytelling, or simply unwind while taking in an unforgettable Hawaiian sunset. More than a place to stay, the Fairmont Orchid offers an immersive Hawaiʻi experience where luxury, natural beauty, and authentic island culture come together.

Lodging Accommodations

Guest rooms have been reserved for attendees and their guests at a special course rate. 

• Garden View Rooms: $529/night plus taxes and fees
• Partial Ocean View Rooms: $579/night plus taxes and fees
• Ocean View Rooms: $629/night plus taxes and fees

Room rates are based on single or double occupancy. A $75.00 plus tax, per person, per night fee applies to the third and fourth adults. Children under 18 stay free when sharing a room with parents and using existing bedding. Maximum occupancy is four adults or two adults and two children. Rollaways are $75.00 each, limited to one per room or suite; the fee is waived when paying the additional adult fee. Rollaways are not permitted in rooms with two queen beds.

Radiology CME kindly requests attendees limit the number of guest rooms reserved to a single room, when possible.  Please contact our CME office (Radiology CME@mayo.edu) to inquire about the availability of additional rooms, should you need more than one room.  To receive these special rates, reservations must be made on or before Friday, December 15, 2028, and will be based on availability.  Reservations made after this date will be based on space and rate availability.

Please note that the hotel often reaches full occupancy several months ahead of the course, so we strongly encourage you to book your hotel reservations as early as possible.

Reservations can be made by calling the hotel directly at 808-885-2000. If you call the hotel to make a reservation, please identify yourself as a Mayo Clinic 2029 Radiation Oncology Course participant.  Reservations at the special group rate must be made on or before December 15, 2028, and are subject to availability. After this date, reservations will be accepted based on space and rate availability. The special group rate is available January 9 through January 15, 2029, as well as three days before and three days after the program dates, based on availability.

There is a reduced daily resort fee of $35.00 per room, per night, plus tax. The resort fee will cover several amenities, which include:

• Unlimited basic WiFi access in guest rooms and public areas (ALL members receive an upgrade to premium speed internet access)
• Wellness classes (please see our weekly complimentary wellness offerings at the Spa Without Walls)
• Complimentary shuttle bus service within the Mauna Lani Resort area (excluding group movements)
• Branded reusable water bottle for each registered guest per stay, to be filled at purified water stations located through the resort
• Coffee and tea service in the lobby between 5:00 a.m. and 6:30 a.m.
• Hawaiian Cultural Classes & Resort Activities (please see our weekly activity schedule at the Concierge)
• Lei greeting upon arrival
• Snorkel equipment rental for one hour (available to each guest, per day - resort use only). Guests who purchase Fun & Sun passes may sign out snorkel equipment multiple times per day
• Pool amenities (sunscreen and fruit service)
• 45-minute photo session with Pacific Dream Photography. Reservations required. Photos available for purchase.
• Unlimited North America Long Distance Calls (Canada & America)

Experiences exclusive to hotel guests include the following:

• Story telling sessions which share the legends and lore unique to the Island of Hawai'i (weekly)
• Hui Holokai Beach Club Activities (subject to change based on the time and day) including hula lessons, Canoe Paddling and coconut palm frond weaving
• Special seasonal activities and resort programming (please see seasonal activity guide and resort guide)

GUARANTEED RESERVATIONS
All reservations must be accompanied by a deposit equal to two night's room and tax guaranteed with a major credit card, personal check, or a money order. The hotel will not hold any reservations unless secured by one of the above methods.

SHORTENED RESERVATIONS
Individual reservations where the original reservation dates have been shortened up to 30 days prior to arrival will be accepted, and the deposit refunded for those rooms for up to two full night’s stay. For reservations shortened within 30 days prior to arrival, individuals will be responsible for 100% of room revenue, per the original reservation, to be billed to the individual credit card on file.  Such refunds shall not alter, release or negate your obligations under the Room Block Section of this agreement.  

CANCELLATION POLICY
Cancellation of individual reservations made up to 30 days prior to arrival will be accepted, and the deposit refunded for those rooms for the full night's stay.  For reservations cancelled within 30 days prior to arrival, individuals will be responsible for 100% of room revenue and be billed to the individual credit card on file. 

Hotel check-in time is 4:00 p.m. on the day of arrival, and check-out time is before 11:00 a.m. on the day of departure.

Lodging arrangements are the sole responsibility of the individual registrant.

Travel & Ground Transportation

The Kona International Airport (KOA) is 22.4 miles from the Fairmont Orchid, Hawaii hotel and is located on the Kohala Coast. Travel time is approximately 29-34 minutes via Queen Kaahumanu Highway #19.

• Taxi's are available at approximately $60-$80+ (subject to surge, peak, or late-night rates)
• All major rental car companies are represented on Hawaii.
• SpeediShuttle: approximately $70-75 per person USD one way. Reservation required: https://www.speedishuttle.com/kona-airport-transportation 
• The hotel does not provide shuttle service

Parking